Job Description
Join our dynamic team at Boston Business Solutions Inc. as an Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized professional to support our fast-paced environment in the heart of Boston's financial district. This immediate opening offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Handle incoming communications via phone, email, and in-person interactions
- Prepare, edit, and distribute professional correspondence and reports
- Support departmental projects with data entry, document formatting, and presentation creation
- Collaborate with team members to ensure seamless workflow and deadline adherence
- Maintain organized filing systems both digital and physical
Qualifications
- Associate's degree or equivalent administrative experience required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a deadline-driven environment
- Proactive problem-solving approach with minimal supervision
- Previous experience in administrative support roles preferred
- Knowledge of office equipment (printers, scanners, AV systems)