Job Description
Join our dynamic team at Chicago Business Solutions as an Office Assistant and make an immediate impact! We're seeking a highly organized professional to support our fast-paced operations in downtown Chicago. This full-time, immediate hire position offers competitive compensation and the opportunity to grow within a supportive environment. If you thrive in administrative roles and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, with exceptional professionalism
- Perform data entry, record-keeping, and document management with meticulous attention to detail
- Coordinate office logistics, including supply inventory, equipment maintenance, and vendor relationships
- Assist with scheduling, meeting coordination, and travel arrangements for executives and staff
- Support accounting functions including invoice processing, expense reports, and basic bookkeeping
- Create and distribute correspondence, reports, and presentations using Microsoft Office Suite
- Provide exceptional customer service to clients, visitors, and colleagues
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Detail-oriented with high accuracy in data handling and documentation
- Ability to work independently and collaboratively in a team environment