Job Description
We're seeking a dynamic Office Assistant to join our thriving team in downtown Chicago. This immediate hire opportunity offers competitive compensation and a collaborative environment where your organizational skills will shine. As the first point of contact for clients and visitors, you'll embody our company's commitment to excellence while supporting daily operations with precision and professionalism.
Responsibilities
- Manage office correspondence, scheduling, and record-keeping systems
- Coordinate travel arrangements and meeting logistics for executive team
- Process incoming/outgoing mail and maintain inventory of office supplies
- Support HR functions including onboarding paperwork and benefits administration
- Prepare financial reports and reconcile departmental expenses
- Assist with vendor relations and procurement processes
- Facilitate smooth office operations through cross-departmental collaboration
Qualifications
- Associate's degree in Business Administration or related field
- Minimum 2 years administrative support experience
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook)
- Experience with QuickBooks and HRIS platforms preferred
- Exceptional written/verbal communication skills
- Proven ability to prioritize tasks in fast-paced environments
- Valid Illinois driver's license with clean record