Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in Chicago, IL. This is an immediate hire opportunity for a detail-oriented professional who thrives in a fast-paced environment. You will play a crucial role in ensuring our daily operations run smoothly by managing administrative tasks and providing exceptional support to our staff.
Why Join Us?
• Competitive salary and benefits package.
• Immediate start date.
• Collaborative and inclusive work culture.
• Professional development opportunities.
Responsibilities
- Manage incoming communications, including emails, phone calls, and mail, ensuring timely and professional responses.
- Schedule and coordinate meetings, including booking conference rooms and preparing agendas.
- Maintain office supplies inventory and place orders as needed to ensure operations continue without interruption.
- Greet visitors and direct them to the appropriate personnel, providing a welcoming first impression.
- Prepare and distribute internal memos, reports, and documents with a high degree of accuracy.
- Assist with basic bookkeeping tasks, such as expense reporting and data entry.
Qualifications
- High School Diploma or GED is required; an Associate’s degree is a plus.
- Previous experience as an administrative assistant or office clerk is preferred but not mandatory for immediate hire candidates.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills with a professional phone etiquette.
- Attention to detail and the ability to multitask in a busy office setting.
- Reliability and the ability to work independently as well as part of a team.