Job Description
Join our dynamic team at Capital Executive Services as a Full-Time Office Assistant in Washington Dc, IL! We offer a flexible schedule to support work-life balance while delivering exceptional administrative support. Enjoy a modern, collaborative environment with competitive benefits including health insurance, paid time off, and professional development opportunities. If you're organized, detail-oriented, and passionate about streamlining office operations, this is your chance to grow with a forward-thinking company.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Schedule appointments and maintain executive calendars using Microsoft Outlook
- Prepare professional correspondence, reports, and presentations with precision
- Coordinate travel arrangements and expense reports for leadership team
- Support onboarding processes for new hires including equipment setup and orientation
- Assist with vendor management and contract renewals for office services
- Maintain confidential records with strict adherence to data protection protocols
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities
- Experience with scheduling software and calendar management
- Ability to maintain confidentiality and handle sensitive information