Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations! We're seeking a highly organized professional to support our New York headquarters during evening hours. This critical role ensures seamless office operations while our global teams rest. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment designed for night owls who thrive in quiet, focused settings.
What We Offer:
- Competitive salary ($45K-$55K) + performance bonuses
- Comprehensive health, dental, and vision insurance
- 401(k) with company matching
- Paid time off and holiday pay
- Professional development opportunities
- Free parking and meal stipends
Responsibilities
- Manage executive calendars, coordinate complex cross-departmental meetings across time zones
- Process high-volume confidential documents with meticulous attention to detail
- Act as primary point of contact for urgent after-hours communications and escalations
- Oversee office inventory, procurement, and vendor relationships for night shift needs
- Prepare comprehensive reports, presentations, and analytics for morning leadership team
- Implement and maintain digital filing systems with 100% compliance standards
- Coordinate international travel arrangements and expense reporting for executives
Qualifications
- Minimum 3 years administrative experience in fast-paced corporate environment
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with absolute discretion
- Experience managing calendars for multiple executives simultaneously
- Strong problem-solving skills with ability to make independent decisions
- Flexibility to work 11 PM - 7 AM schedule, including weekends as needed
- Associate's degree or equivalent professional certification required