Job Description
We're urgently seeking a highly organized Administrative Assistant to join our dynamic team in Oklahoma City. As the backbone of our office operations, you'll ensure seamless workflow while supporting executives and department heads with precision and professionalism. This is an immediate opportunity for a proactive individual to make a tangible impact in a fast-paced environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex travel arrangements
- Prepare, edit, and distribute professional correspondence and confidential documents
- Oversee office inventory, procurement, and vendor relationship management
- Act as primary point of contact for internal/external stakeholders
- Process expense reports and maintain accurate financial records
- Organize meetings, prepare agendas, and take detailed minutes
- Implement efficient filing systems and digital document management protocols
Qualifications
- Associate's degree or equivalent administrative experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Strong multitasking abilities with meticulous attention to detail
- Experience with office equipment (printers, scanners, phone systems)
- Knowledge of basic bookkeeping principles preferred