Job Description
We are seeking a highly organized Office Assistant to join our dynamic team in the heart of Manhattan. This immediate opening offers a competitive salary package with comprehensive benefits and growth opportunities. As the first point of contact for our clients and visitors, you'll play a crucial role in maintaining our professional office environment while supporting executive staff across departments.
Why Join Us? Enjoy a modern workspace in a landmark building, flexible scheduling options, and professional development programs. We value work-life balance and offer health insurance, retirement plans, and generous paid time off.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate executive calendars, schedule meetings, and arrange business travel
- Handle incoming communications professionally via phone, email, and in-person inquiries
- Maintain digital and physical filing systems with strict attention to confidentiality
- Assist with onboarding new employees and office orientation procedures
- Prepare routine correspondence, reports, and presentations using Microsoft Office Suite
- Collaborate with vendors for office services and manage expense reporting processes
Qualifications
- High school diploma or equivalent; associate's degree or certification preferred
- Minimum 2 years of administrative or office support experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Detail-oriented with high level of accuracy in all responsibilities
- Ability to work independently with minimal supervision
- Professional demeanor with customer service mindset