Job Description
We are looking for a highly organized and proactive Office Assistant to join our dynamic team in Jacksonville, FL. In this pivotal role, you will support our daily operations, ensuring our office runs efficiently and our team remains productive.
At Apex Administrative Solutions, we value flexibility and professional growth. We offer a competitive salary, a flexible schedule to help you maintain work-life balance, and a collaborative work environment. If you have a knack for detail and enjoy helping a team succeed, this is the perfect opportunity for you.
Responsibilities
- Manage the front desk operations, including greeting visitors and directing phone calls to the appropriate personnel.
- Handle incoming and outgoing mail, emails, and faxes in a timely and professional manner.
- Assist with data entry, record keeping, and the preparation of reports or presentations.
- Schedule appointments and manage calendars for management staff.
- Order and maintain office supplies, ensuring inventory levels are sufficient.
- Provide general administrative support and ad-hoc projects as assigned.
- Ensure the reception area and common areas are kept clean and organized.
Qualifications
- High school diploma or GED required; Associate’s degree or relevant certification is a plus.
- Minimum of 1-2 years of experience in an office administration or clerical role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills with a professional telephone manner.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work a flexible schedule, including occasional evenings or weekends if required.
- Strong problem-solving skills and a positive attitude.