Job Description
Are you looking for a dynamic entry-level opportunity in the Pacific Northwest? Apex Corporate Solutions is immediately hiring a reliable and proactive Office Assistant to join our vibrant team in Seattle, WA. We offer a competitive salary, comprehensive benefits, and a clear pathway for career advancement.
In this role, you will be the backbone of our daily operations, ensuring our office runs smoothly while supporting our management team with essential administrative tasks. If you are detail-oriented and eager to learn, we want to meet you.
Responsibilities
- Manage incoming calls and direct them to the appropriate department or personnel with a professional and welcoming demeanor.
- Perform general data entry and maintain accurate digital and physical filing systems for all company records.
- Greet and assist visitors, ensuring they are comfortable while waiting for their appointments.
- Prepare and distribute internal memos, reports, and correspondence via email or print.
- Assist in scheduling meetings and managing calendars for senior executives.
- Order and track office supplies to ensure inventory levels are always sufficient.
- Support special projects and ad-hoc administrative requests as needed.
Qualifications
- High School Diploma or GED equivalent required; Associate’s degree preferred.
- No prior professional experience required; we are willing to train the right candidate.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong written and verbal communication skills.
- Ability to multitask efficiently in a fast-paced environment.
- Basic understanding of office equipment and software.
- Strong organizational and time management skills.