Job Description
Are you a detail-oriented professional looking for a stable, local office opportunity in the heart of Silicon Valley? We are seeking a dedicated Office Assistant & Data Entry Specialist to join our growing team. This is a fantastic opportunity to work in a dynamic environment where your organizational skills will directly contribute to our operational success.
As a key member of our front-office team, you will manage critical information flow, ensuring data accuracy and maintaining a professional workspace. If you are proficient in typing, Excel, and possess a strong work ethic, we want to hear from you.
Responsibilities
- Perform high-velocity and accurate data entry into our CRM and internal databases with 99.9% accuracy.
- Manage and organize physical and electronic filing systems to ensure easy retrieval of documents.
- Handle incoming calls and emails, routing inquiries to the appropriate department or team member.
- Assist with inventory management and supply requisition orders.
- Prepare routine reports and compile statistical data for management review.
- Maintain the cleanliness and professional appearance of the office lobby and common areas.
- Support administrative staff with special projects and scheduling coordination.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration preferred.
- Proven experience in data entry and office administration, preferably in the local San Jose area.
- Proficient in Microsoft Office Suite, specifically Excel (pivot tables, VLOOKUP, etc.) and Outlook.
- Typing speed of 45+ WPM with exceptional attention to detail.
- Strong verbal and written communication skills.
- Ability to multitask effectively in a fast-paced, deadline-driven environment.
- Must be authorized to work in the United States.