Job Description
We are seeking a highly organized and detail-oriented Office Assistant & Data Entry Specialist to join our dynamic team in Sacramento, California. This is an Immediate Hire opportunity for a proactive professional who thrives in a fast-paced environment.
In this role, you will serve as the backbone of our administrative operations, ensuring data accuracy and maintaining seamless office workflows. We value precision, reliability, and the ability to adapt quickly to new challenges. If you are looking for a stable, full-time position with a competitive salary and a supportive company culture, we want to hear from you.
Responsibilities
- Accurate Data Entry: Input, update, and maintain accurate data in company databases and spreadsheets with a focus on zero errors.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure easy retrieval.
- Administrative Support: Manage incoming communications, including email correspondence and phone inquiries, directing them to the appropriate team members.
- Reporting: Generate weekly or monthly reports using Microsoft Office Suite, highlighting key performance metrics.
- Inventory & Supply Management: Monitor office supply levels and assist in ordering new materials as needed.
- Scheduling: Support team scheduling and calendar management for internal meetings.
Qualifications
- Experience: Minimum of 1-2 years of experience in data entry, office administration, or a related field.
- Typing Speed: Proven ability to type at least 45 WPM with high accuracy.
- Software Proficiency: Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables) and Google Workspace.
- Education: High School Diploma or GED required; Associate’s degree preferred.
- Attention to Detail: Strong eye for detail with the ability to spot discrepancies in data.
- Communication: Excellent verbal and written communication skills.