Job Description
Are you an organized professional looking for an immediate opportunity in New York? We are a growing enterprise seeking a dedicated Office Assistant and Data Entry Specialist to join our dynamic team. In this role, you will play a pivotal part in maintaining our office efficiency and ensuring accurate data management.
We offer a competitive salary, a collaborative work environment, and the chance to start immediately. If you possess exceptional typing skills and a keen eye for detail, we want to hear from you.
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all digital records are up-to-date and organized.
- Manage incoming correspondence, including emails and phone inquiries, directing messages to the appropriate departments promptly.
- Assist with scheduling meetings, coordinating calendars, and preparing meeting materials for executives.
- Maintain physical and digital filing systems, ensuring documents are easily retrievable and compliant with company protocols.
- Handle basic accounting tasks such as invoice processing, expense reports, and petty cash management.
- Order office supplies and manage inventory levels to ensure the workspace remains fully equipped.
- Greet visitors and provide general administrative support to ensure a welcoming office environment.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in office administration or data entry roles.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) with advanced Excel skills a plus.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong attention to detail with the ability to detect errors in data.
- Excellent verbal and written communication skills.
- Ability to work independently and manage multiple priorities in a fast-paced setting.