Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team in Nashville. In this full-time role, you will be the backbone of our daily operations, ensuring smooth office workflows and maintaining accurate records through rigorous data entry tasks.
As a vital member of our staff, you will interact with clients, manage correspondence, and support department heads with administrative needs. If you are proficient in typing, possess a keen eye for detail, and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed (90+ WPM preferred).
- Manage and organize physical and digital filing systems for company records.
- Greet visitors, answer multi-line phone systems, and direct inquiries appropriately.
- Prepare and distribute internal memos, emails, and reports.
- Schedule appointments and coordinate meeting rooms.
- Assist with inventory management and office supply procurement.
- Support the finance team with basic billing and invoicing support.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Minimum of 1-2 years of experience in an administrative or data entry role.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).
- Strong typing speed (40+ WPM) and accuracy.
- Excellent verbal and written communication skills.
- Ability to multitask and prioritize tasks in a busy office setting.
- Professional appearance and demeanor.