Job Description
Are you a detail-oriented professional looking for a dynamic role in the heart of Silicon Valley? Apex Operations is currently seeking a skilled Office Assistant & Data Entry Specialist to join our thriving team in San Jose. If you excel at organization, possess exceptional typing skills, and thrive in a fast-paced environment, we want to hear from you.
In this role, you will serve as the backbone of our administrative operations, ensuring that data is managed accurately and office communications run smoothly. We offer a collaborative culture, competitive benefits, and the opportunity to grow within a reputable organization.
Why Join Us?
- Competitive salary package ($41,600 - $52,000/year)
- Comprehensive health, dental, and vision insurance
- Paid time off and holiday leave
- Professional development opportunities
Responsibilities
- Perform accurate and high-volume data entry tasks into our database systems, ensuring 100% data integrity and confidentiality.
- Manage incoming and outgoing mail, including sorting, drafting responses, and routing correspondence to appropriate departments.
- Maintain and organize physical and electronic filing systems for easy retrieval of documents and records.
- Assist with inventory management by tracking office supplies, equipment, and materials, and reordering as necessary.
- Schedule appointments, meetings, and conference calls, while managing internal calendars to optimize team productivity.
- Prepare reports, presentations, and memos using Microsoft Office Suite and Google Workspace.
- Act as the primary point of contact for visitors and clients, providing a professional and welcoming experience.
Qualifications
- High school diploma or GED required; Associate's degree in Business Administration or related field is a plus.
- Proven experience in office administration, clerical work, or data entry (minimum 1-2 years preferred).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Typing speed of 50+ WPM with high accuracy (no more than 3 errors per page).
- Strong attention to detail and ability to spot discrepancies in data quickly.
- Excellent verbal and written communication skills.
- Ability to multitask effectively in a fast-paced environment while meeting strict deadlines.