Job Description
We are seeking a dynamic and organized Office Assistant to join our growing team in San Jose, CA. This is an immediate hire opportunity for a detail-oriented professional who excels in a fast-paced environment.
In this role, you will serve as the backbone of our daily operations, managing essential data entry tasks, maintaining office supplies, and providing top-tier support to our management team. If you are looking for a stable position with a forward-thinking company, we want to hear from you.
Responsibilities
- Perform high-volume data entry with 99% accuracy, ensuring all records are up-to-date in our CRM and databases.
- Manage incoming and outgoing communications, including email correspondence and phone inquiries.
- Organize and maintain physical and digital filing systems for easy retrieval.
- Assist with scheduling appointments and coordinating meetings.
- Prepare reports, invoices, and documents using Microsoft Office Suite.
- Coordinate office supply inventory and place orders as needed.
Qualifications
- High school diploma or equivalent (Associate’s degree preferred).
- Proven experience in office administration or data entry roles.
- Fast and accurate typing speed (minimum 40 WPM).
- Proficiency in Microsoft Office (Word, Excel, Outlook).
- Strong attention to detail and problem-solving skills.
- Ability to work independently and prioritize tasks effectively.