Job Description
Are you a multitasking professional with a warm demeanor and a sharp eye for detail? Summit Administrative Services is seeking a dynamic Receptionist & Data Entry Specialist to join our premier team in Indianapolis. In this pivotal role, you will serve as the face of our company while ensuring our digital operations run flawlessly.
We are looking for a candidate who can seamlessly blend the hospitality of a front-desk host with the precision of a data analyst. If you are organized, efficient, and thrive in a fast-paced office environment, we want to meet you.
Responsibilities
- Manage the front desk operations, greeting visitors warmly and directing them with professionalism.
- Perform high-volume data entry tasks, including updating customer databases and maintaining accurate digital records.
- Answer, screen, and forward incoming phone calls with a polite and efficient tone.
- Prepare and distribute internal correspondence, memos, and reports using MS Office Suite.
- Assist in scheduling appointments and managing the company calendar to ensure smooth operations.
- Handle incoming mail, packages, and manage office inventory and supplies.
- Collaborate with the administrative team to streamline office workflows and improve efficiency.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Previous experience as a Receptionist or in an administrative support role is required.
- Proven proficiency in Microsoft Office (Word, Excel, Outlook) with advanced Excel skills preferred.
- Typing speed of 45+ WPM with high accuracy (10-key data entry experience essential).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Ability to maintain confidentiality and a professional demeanor at all times.