Job Description
We are seeking a motivated and detail-oriented individual to join our team as an Entry Level Administrative Assistant in Indianapolis, PA. This is a fantastic opportunity for recent graduates or career changers looking to launch a stable and rewarding career in office administration. We pride ourselves on providing comprehensive paid training to ensure our new hires are equipped with the skills necessary to succeed.
In this role, you will play a vital part in keeping our office running smoothly by managing daily communications, organizing files, and supporting our senior management team. If you are organized, reliable, and eager to learn, we want to hear from you!
Responsibilities
- Manage incoming communications, including emails, phone calls, and voicemails, with a professional and courteous demeanor.
- Perform accurate data entry and maintain organized filing systems for both digital and physical documents.
- Schedule and coordinate meetings, appointments, and travel arrangements for management.
- Assist with basic accounting tasks, such as processing expense reports and preparing invoices.
- Prepare internal documents and presentations using Microsoft Office Suite.
- Greet visitors and direct them to the appropriate department or personnel.
Qualifications
- High School Diploma or GED required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is highly preferred.
- Strong organizational skills with a keen attention to detail.
- Excellent written and verbal communication abilities.
- Ability to multitask and prioritize tasks in a fast-paced office environment.
- Must be reliable, punctual, and possess a positive attitude.