Job Description
About Us: Apex Professional Services is a dynamic and fast-growing company dedicated to delivering exceptional results in the administrative and support sector. We are currently seeking a highly organized and proactive Administrative Assistant to join our team in Austin, TX. In this part-time role, you will serve as the backbone of our daily operations, ensuring smooth communication and efficient workflow management. If you are detail-oriented and thrive in a professional office environment, we want to hear from you.
Why Join Us?
- Flexible part-time schedule that works with your lifestyle.
- Opportunity to work with a collaborative and supportive team.
- Competitive pay and professional development opportunities.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior staff with precision.
- Prepare, edit, and proofread correspondence, presentations, and reports with a high degree of accuracy.
- Handle incoming communications, including phone calls and emails, ensuring timely and professional responses.
- Maintain accurate and organized filing systems, both digital and physical, to ensure easy document retrieval.
- Assist with basic accounting tasks, such as expense reporting, invoice processing, and data entry.
- Plan and organize company events, team meetings, and general office activities.
- Act as the point of contact for visitors and vendors, ensuring a welcoming environment.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field preferred.
- Minimum of 2 years of professional experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Strong organizational skills and the ability to multitask effectively in a fast-paced setting.
- Ability to work independently with minimal supervision while adhering to strict deadlines.
- Professional demeanor and a proactive attitude toward problem-solving.