Job Description
Are you a detail-oriented professional looking for a stable opportunity in the heart of Silicon Valley?
We are seeking a dedicated Local Office Assistant to join our growing team at Apex Administrative Solutions. In this pivotal role, you will be responsible for ensuring our office operations run smoothly through precise data management and efficient administrative support. If you have a knack for organization and a commitment to accuracy, we want to hear from you.
Why Join Us?
- Competitive hourly pay ($18 - $24/hr).
- Comprehensive benefits package for full-time employees.
- Opportunity for growth within a dynamic local company.
- Modern office environment in San Jose.
We are looking for someone who can hit the ground running and maintain the high standards of our organization.
Responsibilities
- Accurate Data Entry: Input, verify, and maintain critical data into our internal databases and CRM systems with 100% accuracy.
- Document Management: Organize, file, and digitize physical and electronic documents to ensure easy retrieval.
- Administrative Support: Manage incoming emails, schedule appointments, and coordinate meetings for department heads.
- Inventory Tracking: Monitor office supplies and inventory levels, placing orders as needed to prevent downtime.
- Report Generation: Assist in compiling and formatting data into spreadsheets and reports for weekly review.
- Customer Interaction: Serve as the first point of contact for visitors and clients, providing a professional and welcoming demeanor.
Qualifications
- Experience: Minimum of 1-2 years of experience in office administration or data entry.
- Technical Skills: Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Typing Speed: Proven typing speed of 40+ words per minute.
- Attention to Detail: Strong ability to spot errors and ensure high-quality output in all tasks.
- Communication: Excellent verbal and written communication skills in English.
- Software Proficiency: Familiarity with data entry software or database management systems is a plus.