Job Description
The Opportunity: We are seeking a highly organized and proactive Office Assistant to join our dynamic team in the heart of Chicago. In this role, you will be the face of our operations, ensuring our daily workflows run smoothly and efficiently. If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to meet you.
Why Join Us?
- Competitive hourly wage ($18.00 - $22.00).
- Comprehensive health, dental, and vision insurance.
- Modern office environment in the Loop.
Responsibilities
- Manage incoming and outgoing mail, including sorting, scanning, and distribution to appropriate departments.
- Answer and direct phone calls professionally, taking accurate messages when necessary.
- Assist with data entry, filing, and maintaining organized digital and physical records.
- Coordinate meeting schedules, book conference rooms, and prepare meeting materials.
- Order and maintain office supplies, ensuring inventory levels are sufficient.
- Provide general support to management and staff, ensuring a welcoming reception area.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a busy office setting.
- Must be detail-oriented and able to handle confidential information with discretion.