Job Description
Join our dynamic team as a Full-Time Office Assistant in the heart of San Diego! We're seeking a highly organized professional to support our daily operations and ensure seamless office functionality. This role offers competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative environment. If you thrive in fast-paced settings and possess exceptional administrative skills, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility maintenance
- Provide comprehensive administrative support to executive team members with scheduling, document preparation, and correspondence
- Coordinate meetings and events including room reservations, catering, and technology setup
- Maintain accurate filing systems and digital records with strict confidentiality protocols
- Act as primary point of contact for visitors, clients, and vendors with professional demeanor
- Assist with HR functions including onboarding paperwork and benefits administration
- Support financial tasks including invoice processing, expense reports, and budget tracking
Qualifications
- Minimum 3 years of professional office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in deadline-driven environments
- Associate's degree in Business Administration or related field preferred
- Experience with office management software (e.g., Asana, Trello, QuickBooks)
- Valid California driver's license required for occasional errands