Job Description
Join our dynamic team at Chicago Business Solutions Inc. as an Office Assistant and become the backbone of our thriving downtown operations. We're seeking a proactive professional to ensure seamless daily operations in a fast-paced corporate environment. This immediate opening offers growth opportunities and competitive benefits in the heart of Chicago's business district.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings across departments
- Handle incoming communications including phone calls, emails, and correspondence
- Maintain organized filing systems (digital and physical) for critical business documents
- Process expense reports and assist with basic bookkeeping tasks
- Order office supplies and manage inventory for 50+ employees
- Support HR functions including onboarding and benefits administration
- Coordinate logistics for company events and travel arrangements
Qualifications
- Associate's degree or equivalent administrative experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional written and verbal communication skills
- Proven ability to multitask in deadline-driven environments
- Experience with office equipment (printers, scanners, AV systems)
- High attention to detail with organizational prowess
- Ability to maintain confidentiality and exercise discretion