Job Description
We're urgently hiring a detail-oriented Office Assistant to join our dynamic team in Washington, IL. This critical role supports daily operations with exceptional organizational skills and data proficiency. You'll be the backbone of our office environment, ensuring seamless administrative workflows while maintaining accuracy in all digital documentation. If you thrive in fast-paced settings and possess strong computer literacy, we encourage you to apply immediately. Start date: October 16, 2023.
Responsibilities
- Process and maintain accurate digital records using Excel and proprietary databases
- Manage incoming/outgoing communications including emails, calls, and correspondence
- Coordinate office inventory, supply orders, and equipment maintenance
- Schedule appointments and maintain executive calendars using Microsoft Outlook
- Prepare and distribute confidential reports, memos, and presentations
- Assist with onboarding new hires and training on office procedures
- Support bookkeeping tasks including invoice processing and expense tracking
Qualifications
- Minimum 2 years office administration or data entry experience
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Proven accuracy in data entry with 10-key typing skills
- Ability to prioritize tasks and meet tight deadlines
- Strong written and verbal communication skills
- Experience handling confidential information with discretion
- Associate's degree in business administration or related field preferred
- Must pass background check and drug screening