Job Description
Join our thriving Philadelphia team as an Office Assistant and become the backbone of our daily operations! We're seeking a detail-oriented professional to manage office workflows, enhance productivity, and deliver exceptional administrative support in a collaborative downtown environment. This hybrid role offers growth opportunities and a competitive benefits package including health insurance and 401(k) matching. If you thrive in fast-paced settings and excel at multitasking, we encourage you to apply today!
Responsibilities
- Manage front desk operations including greeting visitors and handling incoming calls
- Coordinate calendars, schedule meetings, and maintain office equipment
- Process invoices, expenses, and financial documentation with precision
- Support HR functions including onboarding and records management
- Order office supplies and maintain inventory levels
- Assist with digital filing and document management systems
- Coordinate internal communications and distribution of correspondence
Qualifications
- High school diploma or equivalent; associate degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time management skills
- Strong written and verbal communication abilities
- Ability to multitask and prioritize competing deadlines
- Knowledge of basic accounting principles
- Philadelphia PA residency required