Job Description
Join our dynamic team at Pacific Northwest Solutions as a Full-Time Office Assistant in the heart of Seattle! We're seeking a highly organized professional to ensure our office runs smoothly while enjoying a flexible schedule that promotes work-life balance. In this role, you'll be the backbone of our daily operations, supporting a collaborative environment where your contributions directly impact our success.
We offer competitive compensation, comprehensive benefits, and a modern workspace in downtown Seattle. If you're passionate about administrative excellence and value flexibility, apply today to become an integral part of our growing team!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Schedule and coordinate meetings, appointments, and travel arrangements for executive team
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Support HR functions including onboarding documentation and employee records management
- Assist with financial tasks including expense reports, invoice processing, and budget tracking
- Coordinate office events and team activities to foster a positive workplace culture
Qualifications
- 3+ years of professional administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to maintain confidentiality and handle sensitive information
- Associates degree or relevant certification preferred
- Flexibility to adapt to changing priorities and schedules