Job Description
Join our dynamic team at Metropolitan Business Solutions Inc., a leading NYC-based financial services firm, as we seek a detail-oriented Office Assistant to support our daily operations. This role is perfect for a proactive professional who thrives in a fast-paced environment and is passionate about delivering exceptional administrative support. You'll be the backbone of our office, ensuring seamless operations while working alongside industry experts in our prestigious Midtown Manhattan location. We offer competitive compensation, comprehensive benefits, and opportunities for career growth in a collaborative culture.
Responsibilities
- Manage office calendars, coordinate meetings, and handle complex scheduling across multiple departments
- Process incoming/outgoing correspondence, including mail, packages, and digital communications
- Oversee office inventory, procurement of supplies, and equipment maintenance
- Provide exceptional customer service to clients and visitors, serving as the primary point of contact
- Assist with onboarding new hires and coordinate training sessions
- Prepare and distribute reports, presentations, and confidential documents
- Coordinate travel arrangements and expense reports for senior executives
Qualifications
- Associate's degree or equivalent combination of education and experience
- Minimum 2 years of proven office administration experience in a corporate setting
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Discretion in handling confidential information and sensitive matters
- Proven problem-solving skills and adaptability to changing priorities