Job Description
Join our dynamic team in Philadelphia as an Office Assistant where precision meets efficiency! We're seeking a detail-oriented professional to maintain seamless office operations while excelling in data management. This hybrid role combines hands-on administrative support with critical data entry responsibilities in our fast-paced downtown headquarters. Enjoy competitive benefits, professional growth opportunities, and a collaborative environment where your organizational skills truly shine.
Responsibilities
- Accurately input, update, and maintain critical data in CRM and ERP systems
- Manage digital filing systems and ensure document integrity across departments
- Process invoices, purchase orders, and expense reports with meticulous attention
- Coordinate office logistics including inventory, supplies, and equipment maintenance
- Support cross-functional teams with calendar management and meeting coordination
- Generate weekly operational reports using advanced Excel functions
- Act as primary point of contact for vendor communications and service requests
Qualifications
- Proven data entry experience with 10,000+ keystrokes per minute accuracy
- Advanced proficiency in Microsoft Office Suite (Excel, Outlook, Word)
- Associate's degree in Business Administration or related field preferred
- Strong understanding of database management principles
- Exceptional organizational skills with ability to prioritize multiple tasks
- Excellent written and verbal communication abilities
- Minimum 2 years administrative support experience
- Ability to maintain confidentiality and handle sensitive information