Job Description
Join our dynamic team at Premier Business Solutions as a Full-Time Office Assistant with a flexible schedule! We're seeking a highly organized professional to support our Jacksonville headquarters with exceptional administrative support. Enjoy a hybrid work model with core hours (10 AM - 3 PM) and flexibility in start/end times. We offer competitive compensation, comprehensive benefits, and a collaborative environment where your skills make a real impact.
Our ideal candidate thrives in fast-paced settings and excels at multitasking. You'll be the backbone of our office operations, ensuring smooth daily functions while maintaining a positive and efficient workplace. If you're passionate about administrative excellence and value work-life balance, this role is your perfect match.
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications (phone, email, in-person) with professionalism and efficiency
- Maintain digital and physical filing systems for accurate record-keeping
- Assist with onboarding processes, including new hire paperwork and equipment setup
- Coordinate office supplies inventory and procurement processes
- Support event planning and logistical coordination for company activities
- Perform basic bookkeeping tasks including expense reports and invoice processing
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 2+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Proven problem-solving skills with a customer-service mindset
- Flexibility to adapt to changing priorities and schedules