Job Description
Join our dynamic team as a Night Shift Administrative Assistant specializing in data entry operations in Long Beach, CA. This premium role offers competitive compensation, comprehensive benefits, and career growth opportunities while supporting critical business functions during evening hours. We seek a meticulous professional to maintain accurate records, streamline workflows, and ensure seamless office operations across multiple departments.
This position is ideal for detail-oriented individuals who thrive in structured environments and excel at handling high-volume data tasks. Enjoy a supportive team atmosphere with modern amenities and flexible scheduling options.
Responsibilities
- Perform high-volume data entry with 99%+ accuracy across CRM, ERP, and proprietary systems
- Manage and maintain confidential employee records, financial documents, and operational databases
- Coordinate night shift communications with global teams via email, phone, and instant messaging
- Generate daily, weekly, and monthly reports using Excel, Google Sheets, and BI tools
- Support office operations by managing inventory, processing invoices, and scheduling meetings
- Train and mentor new administrative staff on data protocols and software systems
- Implement process improvements to enhance data integrity and workflow efficiency
Qualifications
- Minimum 2 years of administrative experience with night shift or 24/7 environment exposure
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, VLOOKUP, mail merge)
- Proven track record of processing 10,000+ keystrokes per hour with error rates below 0.5%
- Familiarity with data validation techniques and database management principles
- Professional certification in Administrative Support or Data Entry preferred
- Exceptional organizational skills with ability to prioritize multiple deadlines
- Strong written and verbal communication abilities with cross-cultural awareness