Job Description
Join our dynamic team in the heart of Manhattan as an Office Assistant at Metropolitan Business Solutions. We're seeking a highly organized professional to ensure our office operates seamlessly while supporting a vibrant team of executives. This role offers growth opportunities in a collaborative environment with competitive benefits and a prime NYC location. If you're passionate about administrative excellence and thrive in fast-paced settings, we encourage you to apply.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings across departments
- Handle incoming communications, including phone calls, emails, and correspondence
- Organize and maintain physical/digital filing systems with strict confidentiality protocols
- Procure office supplies and manage vendor relationships for operational needs
- Support onboarding processes including new hire orientation materials
- Coordinate travel arrangements and expense reports for executive team
- Assist with special projects and event planning as needed
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of professional office administration experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in deadline-driven environments
- Discretion and professionalism when handling confidential information