Job Description
Join our dynamic team at Nexus Solutions Inc. as a highly organized Office Assistant in the heart of San Jose's tech hub. We're seeking a proactive professional to support our fast-paced operations with exceptional administrative excellence. This flexible schedule role offers the perfect work-life balance while contributing to cutting-edge projects. Enjoy a modern workspace, competitive benefits, and opportunities for growth in a collaborative environment. If you thrive in detail-oriented settings and value autonomy, we invite you to become the backbone of our daily operations.
Responsibilities
- Manage executive calendars, coordinate meetings, and arrange travel logistics
- Handle incoming communications via phone, email, and in-person with professionalism
- Maintain digital and physical filing systems with precision and confidentiality
- Process expense reports, invoices, and purchase orders accurately
- Support onboarding processes including new hire paperwork and equipment setup
- Coordinate office supplies inventory and vendor relationships
- Assist with event planning and administrative projects as needed
Qualifications
- 2+ years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage multiple deadlines
- Professional demeanor and customer service orientation
- Flexibility to adapt to changing priorities and schedules
- High school diploma or equivalent; associate's degree preferred