Job Description
Join our dynamic team in the heart of San Jose! We're seeking a polished and tech-savvy Part-Time Receptionist to serve as the first point of contact for our clients. This role combines exceptional customer service with precise data entry responsibilities in a fast-paced corporate environment. If you thrive in administrative settings and possess strong organizational skills, apply today to become an integral part of our operations.
Why You'll Love Working With Us:
- Flexible part-time schedule (20-25 hours/week)
- Modern downtown San Jose location
- Competitive hourly compensation with growth potential
- Comprehensive training on our proprietary systems
Responsibilities
- Professional greeting, screening, and directing all visitors and incoming calls
- Accurate data entry of client information, appointments, and correspondence
- Management of office calendars and scheduling coordination
- Maintenance of digital and physical filing systems with meticulous attention to detail
- Assistance with basic administrative tasks including mail processing and supply inventory
- Coordination of meeting room logistics and equipment setup
- Support for HR functions onboarding documentation processing
Qualifications
- Minimum 1 year receptionist or administrative experience
- Proven data entry proficiency with high accuracy (10,000+ keystrokes/hour)
- Expertise in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional verbal/written communication and interpersonal skills
- Ability to multitask in a fast-paced environment while maintaining professionalism
- High school diploma or equivalent; associate's degree preferred
- Proficiency with office equipment (multi-line phones, scanners, copiers)
- Positive attitude with strong problem-solving abilities