Job Description
Join our dynamic team as a Night Shift Office Assistant at TechFlow Solutions, where innovation meets administrative excellence. This pivotal role ensures seamless office operations during evening hours, supporting our global engineering teams. You'll be the backbone of our after-hours operations, maintaining a productive environment while collaborating with cross-functional departments. We offer competitive compensation, comprehensive benefits, and opportunities for career growth in San Jose's thriving tech corridor.
Responsibilities
- Manage incoming communications (calls, emails, messages) during night shift hours
- Coordinate office logistics including supply inventory, equipment maintenance, and document management
- Support HR processes onboarding and administrative tasks for remote teams
- Prepare and distribute daily reports, meeting materials, and executive correspondence
- Oversee facility security protocols and access control procedures
- Assist with travel arrangements and expense reporting for night shift staff
- Coordinate virtual meetings and provide technical support for collaboration tools
Qualifications
- Minimum 2 years experience in administrative support or office coordination
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with office management software (e.g., Asana, Trello)
- Ability to work independently with minimal supervision
- Flexibility to adapt to changing priorities during night operations
- High school diploma or equivalent; associate degree preferred