Job Description
Join our dynamic team as a Part-Time Administrative Assistant in Oakland, CA. We're seeking a detail-oriented professional to provide essential office support, streamline operations, and ensure seamless daily workflows. This role offers flexible hours (20-25 hours/week) in a collaborative environment where your organizational skills will make a tangible impact. Ideal candidates thrive in fast-paced settings and excel at multitasking while maintaining professionalism.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (phone, email, mail) with professionalism
- Maintain digital and physical filing systems with meticulous attention
- Prepare documents, reports, and correspondence using MS Office Suite
- Assist with onboarding, procurement, and office supply inventory
- Support event coordination and travel arrangements for executives
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- Associate's degree or 2+ years administrative experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to prioritize tasks in deadline-driven environments
- Strong attention to detail and organizational aptitude
- Experience with scheduling tools (e.g., Calendly, Google Calendar)
- Basic bookkeeping knowledge preferred