Job Description
Are you looking for a role that offers a peaceful environment and a competitive schedule? Apex Office Solutions is seeking a dedicated Night Shift Administrative Assistant to join our thriving team in Phoenix, Arizona.
As the night shift is quieter, this position offers a unique opportunity to focus on data entry, document management, and system updates without the usual daytime interruptions. We pride ourselves on efficiency and accuracy, and we need a detail-oriented professional to keep our operations running smoothly during the evening hours.
Why Join Us?
- Competitive hourly rate ($18.00 - $22.00)
- Stable night shift schedule (11:00 PM - 7:00 AM)
- Comprehensive benefits package including medical, dental, and vision.
- Opportunity for career growth within a stable organization.
Responsibilities
- Manage Communications: Monitor and respond to emails and incoming phone lines during non-business hours, ensuring all inquiries are logged and escalated appropriately.
- Data Entry & Processing: Accurately input, update, and maintain digital records, databases, and filing systems to ensure data integrity.
- Report Generation: Compile daily or weekly reports from various departments and prepare them for review by the management team the following morning.
- Document Management: Scan, proofread, and organize physical and electronic documents, ensuring strict confidentiality and compliance with company policies.
- Schedule Coordination: Assist in scheduling meetings and coordinating logistics for early morning or late-night shifts as needed.
- Inventory Control: Perform nightly checks on office supplies and equipment, submitting orders for replenishment as required.
Qualifications
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Availability: Must be willing and able to work night shifts (specifically 11:00 PM - 7:00 AM).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic data management software.
- Communication: Excellent verbal and written communication skills with a professional phone demeanor.
- Attention to Detail: Strong ability to spot errors and ensure high-quality output in all tasks.
- Education: High school diploma or GED required; Associate's degree preferred.