Job Description
Join Our Elite Night Shift Team in Oklahoma City, OK!
Horizon Operations is seeking a highly organized and proactive Night Shift Administrative Assistant to ensure seamless business operations during evening hours. If you excel in a quiet, self-directed environment and are looking for a role that offers stability, premium shift differential pay, and growth opportunities, we want to hear from you.
In this pivotal role, you will act as the backbone of our night operations, managing communications, data entry, and scheduling without direct supervision. We pride ourselves on a premium work culture that values accuracy, reliability, and efficiency.
Responsibilities
- Communication Management: Handle incoming phone calls, emails, and inquiries professionally, routing messages to the appropriate personnel or taking detailed messages.
- Data Entry & Records: Perform high-volume data entry tasks with a focus on accuracy and speed, maintaining up-to-date digital and physical records.
- Scheduling & Coordination: Manage the night shift calendar, coordinate meetings, and ensure all appointments are confirmed and documented.
- Reporting: Generate daily and weekly operational reports, invoices, and summaries as required by management.
- Office Support: Manage office supplies, perform light filing, and ensure the workspace is organized and secure during off-hours.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 2 years of administrative experience, preferably in a fast-paced office environment.
- Availability: Must be available to work rotating night shifts (e.g., 10:00 PM - 6:00 AM).
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and experience with CRM software is preferred.
- Soft Skills: Strong attention to detail, exceptional time management, and the ability to work independently with minimal supervision.