Job Description
Are you an organized professional looking for a rewarding opportunity in the heart of New York City? Apex Administrative Services is seeking a detail-oriented Night Shift Administrative Assistant to join our dynamic team. We pride ourselves on providing top-tier support to our clients, and we need someone who thrives in a quiet, efficient environment to help us maintain seamless operations during off-hours.
As part of our team, you will play a crucial role in managing daily workflows, ensuring data accuracy, and providing exceptional support to our management team. We offer a flexible schedule and a competitive benefits package for the right candidate.
Responsibilities
- Manage and distribute incoming communications, including emails and phone calls, during the night shift.
- Perform data entry tasks with a focus on accuracy and efficiency, maintaining up-to-date digital records.
- Schedule and coordinate meetings, appointments, and travel arrangements for the executive team.
- Prepare reports, invoices, and documentation using Microsoft Office Suite.
- Assist with payroll processing and expense reports as required.
- Maintain a professional and organized office environment, even during late hours.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an administrative assistant or in a similar role.
- Must be available to work a night shift schedule (e.g., 10:00 PM - 6:00 AM or similar).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong attention to detail and exceptional organizational skills.
- Excellent verbal and written communication abilities.