Job Description
Are you a highly organized professional seeking a rewarding night shift opportunity in the heart of New York City? Apex Executive Solutions is looking for a dedicated Administrative Assistant to join our 24/7 operations team.
As the night shift administrative lead, you will play a pivotal role in ensuring our headquarters runs smoothly while our team sleeps. We offer a competitive salary, comprehensive benefits, and a modern, collaborative work environment. If you thrive in a fast-paced setting and have a knack for problem-solving, we want to hear from you.
Why Join Us?
- Competitive salary package ($55k - $65k).
- Health, dental, and vision insurance.
- Generous paid time off and holiday pay.
- Free parking and metro access.
Responsibilities
- Manage Night Operations: Oversee the daily administrative functions of the office during night hours, including managing incoming mail, packages, and delivery logistics.
- Communication Hub: Serve as the primary point of contact for evening vendors and partners; handle phone inquiries and route messages to day staff accurately.
- Data Management: Perform accurate data entry, maintain digital filing systems, and update client databases to ensure information integrity.
- Meeting Coordination: Schedule and prepare meeting rooms for early morning briefings, ensuring all equipment is functional and refreshments are available.
- Financial Administration: Process night-shift invoices, expense reports, and petty cash reconciliations.
- Office Maintenance: Conduct nightly security checks, ensure the office is secure, and perform routine cleaning checks to maintain a professional environment.
Qualifications
- Experience: Minimum of 2 years of professional administrative experience, preferably in a corporate or office environment.
- Availability: Must be available to work night shifts (e.g., 10:00 PM - 6:00 AM or 11:00 PM - 7:00 AM).
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with CRM software.
- Communication: Excellent verbal and written communication skills with the ability to interact professionally with diverse stakeholders.
- Organization: Strong attention to detail with exceptional time management and multi-tasking abilities.
- Education: High school diploma or GED required; Associate’s degree preferred.