Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in Miami? Join our elite corporate team as a Night Shift Administrative Assistant. We are looking for a reliable and organized individual to manage critical office operations during the evening hours. If you thrive in a quiet, focused environment and excel at keeping things running smoothly, we want to meet you.
At Apex Executive Solutions, we pride ourselves on excellence. As a Night Shift Admin, you will be the backbone of our nighttime operations, ensuring seamless communication and data integrity while our headquarters rests.
Responsibilities
- Manage incoming emails and correspondence, ensuring timely responses during business hours.
- Perform data entry and maintain accurate digital and physical filing systems.
- Coordinate evening schedules and manage calendar appointments for executive leadership.
- Handle night security protocols and conduct facility walk-throughs as required.
- Process invoices and expense reports using accounting software (QuickBooks/NetSuite).
- Assist with basic inventory management for office supplies.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience in an administrative role, preferably within a corporate or executive setting.
- Must be available to work Night Shifts (e.g., 10:00 PM - 6:00 AM) on a consistent basis.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Bilingual (Spanish/English) is a significant plus for this Miami-based role.