Job Description
Join our dynamic team at Phoenix Business Solutions as a Night Shift Administrative Assistant. This critical role ensures seamless office operations during evening hours, supporting executives and departments with precision and professionalism. We offer a supportive environment, competitive compensation, and opportunities for growth in one of Phoenix's fastest-growing business districts. Enjoy flexible scheduling and a collaborative culture that values work-life balance.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating cross-departmental communications
- Handle confidential documents, data entry, and maintain accurate filing systems
- Process invoices, expense reports, and financial documentation with attention to detail
- Provide exceptional customer service to clients and internal stakeholders
- Coordinate office supplies, equipment maintenance, and vendor relationships
- Support HR functions onboarding and record-keeping procedures
- Assist with special projects requiring organizational and analytical skills
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Strong attention to detail and confidentiality standards
- Experience with office management software (e.g., SAP, QuickBooks)
- Flexibility to work evenings and weekends as required
- High school diploma or equivalent; associate degree preferred