Job Description
Join our dynamic team as a Night Shift Administrative Assistant in Nashville, TN. This premium opportunity offers a competitive salary and benefits package while supporting our 24/7 operations. Ideal for detail-oriented professionals seeking a flexible schedule in a fast-paced corporate environment. You'll be instrumental in maintaining office efficiency during evening hours, providing critical support to leadership teams and ensuring seamless workflow transitions.
Responsibilities
- Manage high-volume call screening and message routing during night shift operations
- Coordinate complex calendar management for executive teams across time zones
- Prepare confidential documents, reports, and presentations with meticulous attention to detail
- Oversee office inventory procurement and equipment maintenance protocols
- Process incoming/outgoing mail and manage confidential document destruction
- Act as primary point of contact for after-hours vendor communications
- Maintain digital filing systems with advanced organizational protocols
- Assist with payroll processing and expense report reconciliation
Qualifications
- Minimum 3 years administrative experience in night shift or 24/7 environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle sensitive information with discretion
- Experience with scheduling software (Calendly, Doodle) preferred
- Ability to work independently with minimal supervision
- Strong problem-solving skills under pressure
- High school diploma; associate's degree preferred