Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations! We're seeking a highly organized professional to ensure seamless office functionality during evening hours. This hybrid role (3 days in-office, 2 remote) offers unmatched flexibility for work-life balance while supporting critical administrative processes. Enjoy competitive compensation, comprehensive benefits, and a supportive environment designed for growth. Perfect for night owls who thrive in quiet, focused settings.
Responsibilities
- Manage confidential documentation, filing systems, and digital records with meticulous attention to detail
- Coordinate multi-departmental scheduling, calendar management, and meeting logistics for night shift teams
- Process invoices, expense reports, and financial transactions using QuickBooks and SAP systems
- Provide exceptional phone and email support to internal stakeholders and external partners
- Assist with HR functions including onboarding paperwork, benefits administration, and compliance documentation
- Prepare comprehensive reports, presentations, and correspondence using Microsoft Office Suite
- Maintain office inventory and coordinate supply chain operations for night shift needs
Qualifications
- Minimum 2 years of administrative experience in fast-paced environments
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with ERP systems (SAP, Oracle) preferred
- High school diploma or equivalent; Associate's degree preferred
- Ability to work independently with minimal supervision during night hours
- Flexibility to adapt to changing priorities and deadlines