Job Description
We're seeking a dynamic Administrative Assistant to join our Portland team immediately! This urgent opening requires a proactive professional to support executive operations with precision and efficiency. Enjoy competitive pay and the opportunity to make an immediate impact in a fast-paced corporate environment. Apply today and start your new career journey!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating travel arrangements
- Handle incoming communications, including phone calls and emails, with professionalism
- Prepare, edit, and distribute confidential documents and correspondence
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate office operations, including supply inventory and equipment maintenance
- Support team projects by compiling data and preparing presentation materials
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 2 years of administrative support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion and confidentiality
- Proven experience in calendar management and travel coordination
- High school diploma or equivalent; associate degree preferred
- Must be available to start within 7 days of offer