Job Description
Join our dynamic team as a Night Shift Administrative Assistant at Oakland City Services. This critical role ensures seamless operations during evening hours, supporting diverse departments with exceptional organizational expertise. We offer competitive compensation, comprehensive benefits, and opportunities for professional growth in a supportive environment.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift operations
- Coordinate complex scheduling and logistics for cross-functional teams
- Maintain accurate digital and physical documentation with strict confidentiality protocols
- Provide frontline administrative support to department heads and external stakeholders
- Execute data entry and report generation with meticulous attention to detail
- Oversee office inventory management and supply chain coordination
- Act as primary point of contact for after-hours emergencies and escalations
Qualifications
- Minimum 2 years of administrative experience in office or public sector environments
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word) and document management systems
- Exceptional organizational skills with ability to manage competing priorities
- Strong written and verbal communication abilities
- Valid California driver's license with clean driving record
- Ability to work independently with minimal supervision during night hours
- Experience with public sector protocols and compliance standards preferred
- Flexibility to adapt to changing priorities and emergency situations