Job Description
Join our dynamic team at Coastal Operations Group as a Night Shift Administrative Assistant! This pivotal role supports our 24/7 operations center in Long Beach, ensuring seamless administrative functions during evening hours. Enjoy a flexible schedule while making a tangible impact in our fast-paced environment. We offer competitive compensation, comprehensive benefits, and opportunities for growth in a supportive setting.
Responsibilities
- Manage incoming communications and prioritize urgent matters during night shift operations
- Coordinate scheduling, document management, and data entry for critical business functions
- Provide exceptional administrative support to on-site teams and remote stakeholders
- Maintain accurate records and prepare reports for morning leadership handovers
- Facilitate office operations including inventory management and vendor communications
- Support cross-functional projects with precision and confidentiality
Qualifications
- Minimum 2 years of administrative experience in fast-paced environments
- Proficiency in Microsoft Office Suite and digital documentation systems
- Exceptional organizational skills with ability to multitask under pressure
- Strong written and verbal communication abilities
- Flexibility to work nights with reliable transportation
- Proven experience with scheduling software and calendar management
- Ability to maintain confidentiality and handle sensitive information