Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our operations while Tucson sleeps. This pivotal role ensures seamless office functionality during evening hours, supporting critical business processes with precision and professionalism. We offer a collaborative environment where your organizational skills directly impact our success, plus competitive compensation and growth opportunities.
Responsibilities
- Manage incoming communications including calls, emails, and correspondence during night shift hours
- Coordinate complex scheduling for cross-departmental meetings and resources
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Process payroll, expense reports, and invoices using SAP and QuickBooks platforms
- Support executive teams with travel arrangements, document preparation, and data analysis
- Oversee office inventory management and vendor relationships
- Act as primary point of contact for after-hours emergencies and escalations
Qualifications
- Minimum 2 years experience in administrative support with night shift availability
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint)
- Advanced knowledge of scheduling tools like Calendly or Doodle
- Exceptional written and verbal communication skills
- Ability to handle sensitive information with discretion and integrity
- Strong problem-solving skills and adaptability to changing priorities
- High school diploma required; Associate's degree preferred