Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations! We're seeking a highly organized professional to support our executive team and ensure seamless office functions during evening hours. This role offers competitive compensation, comprehensive benefits, and the opportunity to work in a fast-paced, growth-oriented environment. If you thrive in night-shift settings and excel at multitasking, this is your chance to make a significant impact while advancing your career in logistics administration.
Responsibilities
- Manage executive calendars, coordinate complex schedules, and arrange high-priority meetings across time zones
- Process and distribute confidential documents, contracts, and compliance materials with precision
- Oversee incoming/outgoing communications, including emails, calls, and digital correspondence during night shift
- Prepare detailed reports, presentations, and data analytics for executive leadership review
- Coordinate cross-departmental operations, including inventory management and supply chain documentation
- Implement and maintain digital filing systems ensuring HIPAA/GDPR compliance standards
- Act as primary point of contact for overnight emergencies and operational escalations
Qualifications
- Associate's degree or higher in Business Administration or related field (Bachelor's preferred)
- Minimum 3 years of administrative experience in logistics, supply chain, or corporate environments
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, PowerPoint presentations, Word macros)
- Proven experience with ERP systems (SAP, Oracle) and document management platforms
- Exceptional written communication skills for executive-level correspondence
- Ability to work independently with minimal supervision during night shift hours
- Valid U.S. driver's license and reliable transportation for potential after-hours duties
- Notary public certification or willingness to obtain within 30 days