Job Description
Join our dynamic team as a Night Shift Administrative Assistant in the heart of Nashville! We're seeking a highly organized professional to support our 24/7 operations with precision and efficiency. This critical role ensures seamless administrative functions during evening hours, supporting our mission to deliver exceptional service to Nashville residents. Enjoy competitive pay, comprehensive benefits, and a supportive work environment with immediate opportunities for career growth.
Responsibilities
- Manage multi-line phone systems and direct communications during night shift hours
- Process confidential documentation with strict adherence to privacy protocols
- Coordinate scheduling and calendar management for departmental operations
- Prepare daily reports using Microsoft Office Suite (Excel, Word, Outlook)
- Handle incoming service requests and coordinate emergency responses
- Maintain digital and physical filing systems with meticulous accuracy
- Assist with payroll processing and vendor invoice verification
Qualifications
- Minimum 2 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite and office management software
- Exceptional organizational skills with attention to detail
- Ability to handle confidential information with discretion
- Strong written and verbal communication skills
- Flexibility to work nights (6 PM - 2 AM) with weekends as needed
- High school diploma or equivalent; associate degree preferred