Job Description
Join our dynamic team as a Night Shift Administrative Assistant and become the backbone of our 24/7 operations. This premium role offers a supportive environment with competitive compensation and opportunities for growth. You'll be instrumental in maintaining office efficiency during critical overnight hours, ensuring seamless transitions between shifts while supporting high-profile clients across Virginia and North Carolina.
Responsibilities
- Manage comprehensive calendar scheduling and coordinate complex multi-departmental meetings across time zones
- Process high-volume confidential documentation with meticulous attention to detail and compliance protocols
- Act as primary overnight liaison for executive communications, prioritizing urgent requests
- Oversee office supply inventory management and vendor relationships for 24/7 operations
- Prepare detailed executive reports and presentations using advanced Microsoft Office Suite
- Coordinate international travel arrangements and expense reports for senior leadership
- Implement digital filing systems ensuring HIPAA/GDPR compliance for sensitive client data
Qualifications
- Minimum 3 years administrative experience in high-volume, deadline-driven environments
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint) and Google Workspace
- Proven ability to manage competing priorities with minimal supervision during overnight shifts
- Advanced knowledge of office protocols, confidentiality standards, and document management
- Exceptional written and verbal communication skills with cross-cultural sensitivity
- Experience coordinating complex logistics for multi-location operations (VA/NC)
- Professional certification (e.g., CAP-OM, MOS) preferred